How To Network At A Conference | 11 Top Tips
Whether you're a seasoned professional or attending your first business event, knowing How To Network At A Conference effectively can make all the difference.
At Villiers Hotel, we regularly host these types of occasions at our venue so we know just how valuable the right connections can be.
In this article, we’ll explore best practices, how to prepare in advance, and the types of questions that spark meaningful discussions.
So if you’re ready to walk into your next conference with confidence, read on!
Best Conference Networking Tips
1. Prepare Before You Go
Successful networking starts before you even arrive. Research the event, its speakers, and attendees. Set clear goals whether it’s meeting potential clients, connecting with industry peers, or discovering new ideas. Preparing a quick personal intro or pitch can also help you feel more confident when introducing yourself.
2. Dress Professionally
First impressions count. Wear something that aligns with the tone of the conference while still feeling like yourself. Comfortable clothing and shoes are key as you’ll likely be on your feet a lot throughout the day.
3. Be Approachable
A warm smile, open body language, and making eye contact go a long way. Avoid looking down at your phone constantly. You never know who might strike up a conversation with you in the coffee queue or between sessions.
4. Ask Thoughtful Questions
When meeting someone new asking thoughtful questions shows interest and helps create genuine dialogue. Instead of launching into your own achievements, focus on listening and engaging meaningfully.
5. Find Ways To Add Value
Be helpful. If someone mentions a challenge offer a relevant article, resource or introduce them to someone who could assist. Giving value first is one of the best ways to make lasting professional connections.
6. Use Social Media To Your Advantage
Join in on the event’s official hashtag, share photos or insights, and connect with others online before and during the event. It’s a great icebreaker and often leads to in-person conversations.
7. Don’t Just Stick With People You Know
It’s easy to stay close to colleagues or familiar faces, but conferences are a chance to meet new people. Be brave and sit next to someone new or join different breakout groups to widen your network.
8. Bring Business Cards Or A Digital Contact Option
Whether it’s traditional business cards or digital tools, make it easy for people to remember you and stay in touch afterwards.
9. Take Notes Between Conversations
It’s easy to forget who said what during a busy day. Take a few seconds after each meaningful conversation to jot down names, key points discussed, or follow-up ideas. It’ll make reconnecting after the event much easier.
10. Know When To Exit A Conversation
It’s important to use your time wisely and be respectful of others so if a conversation naturally comes to an end, don’t be afraid to move on. A simple line like “It’s been great chatting with you - can we connect on LinkedIn?” is a polite and professional way to wrap things up.
11. Follow Up After The Event
The networking doesn’t end once the conference is over. Follow up with the people you met whether it’s a quick message on LinkedIn or a friendly email. A short note thanking them for the chat or suggesting a coffee can leave a lasting impression.
What Questions To Ask People At Conference Networking Events
Starting conversations at conference networking events can feel daunting, but having a few go-to questions can really help break the ice and build meaningful connections.
The key is to ask open-ended questions that encourage people to talk about themselves and their interests. Here are some great questions to ask:
- What brings you to this event?
A simple and friendly way to start a conversation and understand their purpose for attending. - Have you attended this event before?
This can lead to insights on the event itself and give you something in common to discuss. - What’s your role and what does your day-to-day look like?
People love to talk about what they do and it gives you a sense of their work and challenges. - What projects are you currently working on?
Great for discovering shared interests or collaboration opportunities. - What’s been your favourite talk or session so far?
This keeps things relevant to the event and opens the door to deeper discussion. - Are there any other events like this you’d recommend?
Perfect if you're looking to expand your own networking horizons. - What do you enjoy most about your industry or role?
This adds a personal touch and helps you connect on a more human level. - What trends are you noticing in your field?
Shows you’re curious and informed, and opens deeper industry chat. - Is there anyone here you’re hoping to meet?
This can prompt introductions or mutual connections. - Would you like to connect on LinkedIn?
Ideal for wrapping up a chat while keeping the conversation going beyond the event.
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We hope you found these tips for networking helpful for your next conference.
Building new connections can open doors to exciting opportunities, and sometimes even lasting friendships. While networking can take practice, approaching conversations with confidence goes a long way.
After all, most people appreciate a genuine and engaging chat.
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How To Network At A Conference | FAQS
What’s the best way to approach someone at a conference?
Start with a smile and a simple introduction. Ask open questions like what brought them to the event or which session they’ve enjoyed most. People are usually open to chatting, especially at networking-focused events.
How do I keep conversations going without it feeling awkward?
Find common ground. Ask about their role, company, or what they’re hoping to get from the event. Listening well and showing genuine interest will help the conversation flow naturally.
What should I avoid doing when networking?
Avoid interrupting conversations, giving a hard sales pitch, or dominating discussions. Keep it friendly, professional, and balanced.